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Frequently Asked Questions

Categories

General

Who's behind this conference?

As almost all Python and PyData conferences this event is run and organised by volunteers contributing free time and supported by community sponsors contributing work time of their employees. Any conference profits will go back to the community and Open Source via the Python Softwareverband e. V. and NumFocus.

What can I do to support?

Lighten our communication load:

  • check this FAQ page for answers first
  • read our update emails (check your spam),
  • be proactive and try to find answers by googling or via our community channels as:

Sign up as a volunteer. More information coming soon.

Important Dates

  • 2021-11-26 CfP open
  • 2021-12-10 Fin Support open
  • 2021-12-24 CfP close, - EXTENDED UNTIL 16 Jan
  • 2022-01-09 Fin Support close
  • 2021-01-16 CfP close
  • 2022-01-10 Tickesales open
  • 2022-01-17 Talk voting start
  • 2021-01-21 Talk voting end
  • 2022-01-21 notify about scholarships
  • 2022-01-31 first acceptance notices to speakers
  • 2022-02-01 publish first batch of accepted talks
  • 2022-02-09 remaining notices of acceptance or rejection to speakers
  • 2022-02-24 publish second batch of accepted talks
  • 2022-03-05 publish schedule
  • 2022-03-05 Ticket prices increase to switch to late bird pricing
  • 2022-03-15 Sponsor sign up deadline
  • 2022-04-10 Set-Up-day, The night before the conference 🎉
  • 2022-04-11 Conference, We have a lift-off 🚀

Subscribe here for email updates

What's the conference language?

The conference is all in English.

Discord Server

We have a Discord server for the conference now. Join the server and get in touch with your fellow participants, volunteers, and organizers.

Is there a conference app?

NO, we please refer to this website for updates. We do not plan to having an app as in past years.

Will there be a live stream?

Live streams will be availale to online access ticket holders only.

I have an Online-Ticket: How can I Join?

We will have a dedicated platform to particpate at the confernece remotely. We will email instructions how to access and join in the week before the conference.

Video Recording

Recordings of the talks and tutorials will be madie available on YouTube a few months after the conference.

Is childcare provided?

Childcare is available for children of all ages.

Childcare will be provided for free and around * 20 slots will be available. Pre-registration of each child is required, please childcare tickets here.

Visa - I need a visa to go to Germany. Could you please write me an invitation letter?

Yes.

Please make sure to check out the regulations for entering Germany first.

Inviation letters require apart from your personal information also reasons why you would like to attend an event in Germany (e.g. student in the field or expert).

Please send an use visa request form (link below).

Make sure to include all the following information:

  • full name
  • address
  • bithday
  • passport number
  • reason why you want to attend

Visa request form

What about food & drinks during the conference?

The conference ticket includes a light lunch buffet, coffee breaks and light refreshments all day. We settled for a vegatarian and vegan food menu.

Program

Just like last time, our two conferences PyConDE and PyData Berlin join up. We are looking into a ca. 50/50 distribution of the sessions.

How will the program look like?

The Programm will be published end of January / beginning of February.

What about trainings?

There will be 90 minute tutorials. The attendance is included in the ticket but space is limited for each workshop. To access workshops one will require a designated voucher for that particular workshop. We will email all ticket holders before the conference and ask for workshops preferences and distribute vouchers with a highly sophisticated preference algorithm fairly amongst all. Vouchers can be picked up with your badge at the conference venue. Vouchers are not personalized, you may trade your vouchers with other attendees.

Lightning Talks

A lightning talk (LT) is a short presentation of maximum five minutes. To sign up for a lightning talk please put your name and topic on the whiteboard next to the registration desk. Signing up is first-come-first-serve basis. The queue is reset every day in the morning. You may talk about / present about (almost) everything except: no promotion for products or companies, no call for 'we are hiring' (but you may name your employer). Conference announcements are limited to one minute only. One LT per day per speaker only. Any speaker not having given a LT at the conference is ahead of anyone who has given a LT already.

Call for Proposals

How can I speak at the conference?

The CfP is open until 16 January 2022. Submit your proposal here.

Is there a support program for speakers?

Speakers will receive a free ticket. We do not have any additional support programme for speakers. Please apply to the Financial Aid Programme if you need support for travel and accommodation.

Speakig at the Conference

Presenting at the Conference.

We do encourage everyone to use gender neutral language at the conference. Please make sure to bring a HDMI adapter with you. We will update this section with venue specific information.

Presenting remotely?

The conference is an in-person conference. As international travel is disrupted still, we will accept a limited amount of presentations to be held remotely especially to give anyone in our community the chance to present no matter the location and travel options. We will contact remote speakers with details.

Are speakers invited to the conference?

Accepted speakers will be provided a complimentary ticket for all the conference - limited to one per submission accepted in total and limited to one per individual.
We do not cover any travel or accommodation costs.
In case of multiple speakers other presenters need to purchase a ticket please.

What if I have purchased a ticket and get a free speaker ticket later?

We will happily refund your ticket.

I have updated some information - but it does not reflect on the website.

We use a static website. All information is coming from Pretalx. The website updates regularily. Please be patient. The same applies for the speaker list on Twitter. Please do not write to help desk to request information changes, it's self-service, thank you.

What about internet during my talk?

There will be no guaranteed internet for the talks, try to avoid making your presentation depend on internet connections. Use internet at your own risk. Though we try our best briefing the providers - conference WiFi performance might not meet everyone's expectations.

Other Options to Present About a Topic

Lightning Talks

A lightning talk (LT) is a short presentation which must not be longer than five minutes. You may talk about / present (almost) everything with certain boundaries:

  • no promotion for products of companies, no call for 'we are hiring' (but you may name your employer).
  • conference announcements are limited to one minute only
  • one LT per person per conference policy: everyone who has not given a LT at this year's conference, yet, is ahead of you in the queue
  • keep it short, the shorter the presentations, the more people can give a lightning talk

To sign up for a lightning talk, please put your name and topic on the whiteboard close to the registration desk. Signing up is on a first-come-first-served basis. The queue is reset every day in the morning.

Tickets

What is the right ticket to buy?

Companies and freelancers must buy company tickets. No exceptions. Reduced tickets are available for students, post-docs, academic researchers, hobbyists, enthusiasts and people just learning the language.

It is part of our philosophy to make the conference accessible to all.
Therefore, we offer single tickets at a lower price for hobbyists, - to support science - researchers and students.

Tickets will be on sale 10 January.

If you are interested in getting a ticket please do sign up our newsletter to be reminded. Note: you will not receive an additional confirmation by email you signed up for the waiting list, our provider Tito lacks this feature.

Order Limits

To give everyone a fair chace to place orders. With one order one may purchase the maximum number of 4 Business, 2 Individual, 2 Student tickts (in-person and online). In case you require some more tickets, please place another order.

What about student tickets?

Students must present a valid student ID at the conference. If you are a student or will be a student while the conference is running you are eligible for one student ticket. In case you are a student now but won't be a student at the time of the conference we cannot offer you a student ticket.

I'm on a budget and cannot afford a ticket.

Please have a look at our financial aid and scholarship program. The program will open February, 19 and close June, 1. Please check back our Financial Aid Programme page for more details.

Is it possible to purchase Individual tickets as a company?

No.

I'm working with Python, but I do NOT get reimbursed by my employer.

It's ok to buy an individual ticket.

Is it possible to purchase Student tickets as a company?

No.

I'm an academic researcher, which one is the right ticket for me?

As academic researcher one can buy an Individual ticket, Please note the Individual tickets for logistic reasons will not show any affiliation on the badge. If this is important to you, business ticket is the way to go.

Can I pay ticket by invoice?

No, purchase via the website only (requires a credit card).

The credit card is not working, are there alternative payment methods?

No, we do not offer alternative payment methods. We use Stripe for processing all credit card payments. Stripe is a well established payment provider. If your credit card is not working, please do contact your bank. If you do not have a credit card, consider asking a friend with a credit card to help you out.

Where can I find the invoice?

Once the purchase is finished you will receive two emails from Tito, one contains the link to your invoice, you can add/edit the invoicing address as well.

The invoicing address may be relevant for your employer to claim VAT. We do advise filling in the right invoicing address (e.g. of your employer) within one week after purchase. We can not change any invoices afterwards.

Can I order tickets via purchase orders?

No, tickets are sold exclusively via the website. If you like to see more service consider sponsoring the conference.

I sent you a purchase order but never got an answer.

Sorry to hear, but we do not accept purchase orders for tickets, please buy via the website.

Do you offer discounts for purchasing multiple tickets at once?

No.

Reselling Tickets

Tickets are personalized. Re-selling tickets is prohibited. It's ok to order tickets for a friend of subsidary with reimbursement.

When are you going to start selling the tickets?

Ticket sales will open

10 January 12:00 CET .

On January 10 we will release 600 tickets for sale for attending in-person. Up to 1,200 tickets might become available, it all depends on the pandemic 🤞.

We also will release 600 online tickets for a reduced price.

You will be able to purchase tickets here.

Subscribe here for updates/reminders

Ticket prices

In-Person tickets
Category Regular Price Late Bird Price
Business 550 € 700 €
Individual 350 € 450 €
Student 200 € 250 €
Online tickets
Category Regular Price Late Bird Price
Business 190 € 240 €
Individual 90 € 140 €
Student 50 € 75 €

Regular price for the first 600 tickets sold, once these are sold out, we switch to Late Bird pricing.

Ticket prices include VAT

All ticket prices include 19% VAT. define that conferences are taxable in the country where the conference takes place, so the EU VAT reverse charging mechanism cannot be applied. However, companies can easily apply for a VAT refund from the authorities.

Are tickets refundable?

Tickets are fully refundable until 8 April 2022 12:00 CEST no questions asked.

We have extened the deadline due to changed Covid measurements and regulations from 31 March.

I need to return my ticket

To refund your ticket simply reply to the email you received your ticket with.

You can also contact us via the contact form below, please make sure to include your full name and ticket number (looking like TCK5-1).

The reimbursemnt is going be sent to the same credit card the ticket was purchased with originally.

I want to change from in-person to a remote ticket

If you are feeling unwell, and you want to change from an your in-person ticket to an online one, contact us via the contact form below. Please make sure to include your full name and ticket number (looking like TCK5-1).

How can I change information on my badge?

We will use the information you provide via Tito for the conference badges. To change information you may only do this via Tito (just follow the links in the emails with your ticket). This includes

  • attendee's name
  • company name

If you buy multiple tickets, please make sure the people you purchase the tickets for will enter all information timely. This includes

  • dietary restrictions
  • agreement to Code of Conduct
  • workshop preferences
  • other questions asked during the process

Conference badges will be printed upfront, please make sure all information is in place by September 27th. Any changes after this date won't reflect on the badges.

Do you offer any day-tickets to the public?

No.

Do you sell tickets at the conference?

No.

Are badges transferable?

No, badges are valid for the person the ticket was assigned to only. Tickets have to be assigned by March 31. No changes after this date.

Sponsoring

Do you have extra discount codes for sponsors?

Yes, please contact sponsoring.

Are sponsors free to set up their own sponsoring booth?

Yes, but it must fit the space mentioned on the invoice.

How many tickets are in the sponsoring packages included and how many employees are allowed to come for the sponsoring table - additionally?

We don’t offer additional free tickets for employees at the sponsoring table. Depending on the sponsoring package, if you have three tickets available for example, you can do with it whatever you want. Give one to employees for the sponsoring table and two for the conference or however it fits for your company best.

Sponsoring package prices VAT

All sponsoring package prices are net plus statutory VAT in the amount valid at the time.

Health precautions

General

It's our upmost priority the event is run in a healthy and mindful environment.

Do any health provisions apply?

Yes. We will simply follow the official regulations of the city of Berlin at the time of the conference.

Below the expected (i.e. very likely) regulations for all who attend the conference in person.

  • Everyone entering the venue must be fully vaccinated with a vaccine approved by the European Union, for example: BioNTech/Pfizer, Moderna, AstraZeneca, Johnson & Johnson/Janssen Pharmaceuticals or Novavax. Most vaccines require two doses.
  • The last vaccination was less than six months ago (i.e. after 13. October 2021 for the conference in April)
  • Other measures may apply, such as wearing masks.

Some more details / updates on:

As our conference is run by volunteers - not being experts on international travel / health documents - we need to make the onboaring and entering the venue process simple. Therefore, we will have to reply on digital vaccination certificates that are easy to validate.

We hope you understand we will not able to make any exceptions from the above for whatever reasons and are sorry if you cannot make it to the conference in person this time. You are very welcome to join us online.

More information about travelling to Germany.

We are working constantly with the venue and monitoring offlicial regulations to ensure a healthy environment for our attendees. In case of substatial changes we will update all registered attenees by email.

Contact us

Contact Policy

Please do use offical channels only:

  • contact form on this website
  • helpdesks via official email addresses ending in @pycon.de for speakers and financial aid
  • sponsoring via email

All your messages go into our dedicated helpdesk and there are 🙋🏽‍♂️🙋🙋‍♀️🙋🏾‍♀️ multiple volunteers happy to assist.
Messages to financial aid are limited to the same small team heandling the grants for privacy.

Thanks for your mindfulness.

Bad Practices

Volunteers are not a 24/7 helpline. Volunteers give their free time to the community to organise this conference.
We consider it bad practice to contact volunteers in other ways, e.g. directly by email, Twitter or other social media, or by phone.

Something urgent? Not sure if we got your message?

Feel free to ping us again via the offical channels as described above!

Contact Form

In case your answer is not in the FAQs above 👆 already, feel free to ping us.

Register now